Office Assistant

Description

Job Summary: We are seeking a professional to manage the physical workspace, coordinate access, manage suppliers, and ensure the organization and security of the workplace at TEKEVER. Key Highlights: 1. Lead the organization and functionality of the physical space 2. Join a dynamic, multidisciplinary team at TEKEVER 3. Opportunity to make a difference and shape the future **Are you ready to revolutionize the world with TEKEVER?** At TEKEVER, we lead innovation in Europe as the European leader in unmanned technology, where cutting-edge advancements meet unparalleled innovation. Digital \| ️ Defence \| Security \| ️ Space We operate across four strategic domains, integrating artificial intelligence, systems engineering, data science, and aerospace technology to tackle global challenges — from protecting people and critical infrastructure to space exploration. We offer a unique Surveillance-as-a-Service solution that delivers real-time intelligence, reinforcing maritime security and saving lives. Our products and services support strategic and operational decision-making in demanding environments — whether at sea, on land, in space, or in cyberspace. Join a dynamic, multidisciplinary, mission-driven team transforming maritime surveillance and redefining global security standards. At TEKEVER, our mission is to provide unlimited support through mission-focused change agents, delivering the right information at the right time to facilitate critical decisions. If you are passionate about technology and want to shape the future — TEKEVER is the right place for you. **Your key responsibilities will include:** * Manage the site’s physical space, ensuring its organization, cleanliness, functionality, and security. * Manage visits (universities, clients, inter-site visits between Caldas and Ponte de Sôr, among others). * Coordinate access for employees, contractors, and visitors. * Manage correspondence (regular trips to the post office, sending letters and packages as needed). * Manage relationships with external suppliers (vending machines, coffee machines, fruit supply, etc.). * Monitor and oversee public utility services such as water, electricity, climate control, meals, and communications. * Organize workspaces, common areas, and technical zones, ensuring comfort and productivity. * Ensure compliance with legal and internal regulations regarding safety, hygiene, health, and well-being in the workplace. * Support the organization of internal meetings (rooms, materials, coffee breaks, and all necessary arrangements). * Perform administrative tasks as required (archiving legacy documents, recycling archives, etc.). * Manage the cleaning team (resources, stock, etc.). **Profile and Requirements:** * Minimum 3 years’ experience in similar roles. * Leadership and organizational skills. * Strong communication skills and problem-solving ability. * Proficiency in IT tools (Microsoft Office, Odoo, and Google Suite). * Knowledge of Occupational Health and Safety is valued as a legal foundation. * Mandatory fluency in Portuguese and English — C2 level (spoken and written). **What we offer:** * An excellent working environment and an opportunity to make a difference; * Competitive salary aligned with proven experience. If you are ready to embrace this opportunity, send us your application