Administrative Assistant

Description

Summary: We are seeking an Administrative Assistant to support the team in managing daily administrative tasks, organizing documents, and liaising with clients and suppliers. Highlights: 1. Daily administrative support and document organization 2. Professional, organized, and collaborative work environment 3. Opportunity to gain experience and professional growth Are you looking for an administrative opportunity within a professional and organized environment? **\[Real company name]**, a company operating in the **\[indicate company's sector]** sector, is seeking an **Administrative Assistant** to join its office in **\[city and province]**. The selected candidate will support the team in managing daily administrative tasks, organizing documents, and communicating with clients, suppliers, and colleagues. We seek a precise, reliable, and organized individual with strong communication skills and attention to detail. Prior experience will be considered an advantage, but motivated junior profiles open to learning will also be evaluated. Position details * Work location: **\[city and province], Italy**; * Work mode: **\[on-site, hybrid, or remote]**; * Working hours: **\[full-time or part-time]**; * Weekly working hours: **\[specify number of hours]**; * Working days and hours: **\[specify days and time slots]**; * Contract type: **\[permanent, fixed-term, apprenticeship, or other actual arrangement]**; * Gross annual salary: **\[minimum amount–maximum amount] €**; * Applicable collective labor agreement (CCNL): **\[specify CCNL]**; * Start date: **\[immediate or specify expected date]**. Key responsibilities * Manage and organize administrative documents, both paper-based and digital; * Enter and update data in corporate systems; * Prepare communications, forms, letters, and internal documents; * Handle phone calls, emails, and information requests; * Schedule appointments, meetings, and office activities; * Support order, invoice, and shipping document registration; * Verify completeness and accuracy of documentation; * Archive contracts, receipts, files, and correspondence; * Update Excel files, databases, and internal registers; * Collaborate with clients, suppliers, and other company departments; * Monitor administrative deadlines and tasks; * Support preparation of periodic reports and summaries; * Ensure confidentiality of handled information; * Maintain an orderly and organized workspace. Required profile * Good command of written and spoken Italian; * Precision, reliability, and attention to detail; * Strong organizational skills; * Ability to manage multiple tasks and meet deadlines; * Strong communication and interpersonal skills; * Basic computer literacy; * Proficiency in email, Word, and Excel; * Team-oriented attitude; * Autonomy in carrying out assigned tasks; * Seriousness, punctuality, and sense of responsibility; * Willingness to learn new software and procedures. Advantageous qualifications: * Experience in administration, secretarial work, reception, or back-office functions; * Diploma or training in administration, economics, or related fields; * Familiarity with enterprise resource planning (ERP) or management software; * Experience handling invoices, orders, or accounting documents; * Knowledge of a second language. Prior experience is not mandatory if the company is genuinely willing to provide initial training. What we offer * Initial training on tasks and tools used; * Onboarding support during the integration period; * Fixed remuneration within the indicated range; * Clearly defined tasks and responsibilities; * Professional, organized, and collaborative work environment; * Support from the supervisor and team; * Opportunity to gain administrative experience; * Potential for continuity and professional growth; * **\[add only actual benefits: meal vouchers, parking, corporate welfare, health insurance, training, or flexible hours]**. Benefits: * Commercial discounts * Transportation allowance Work location: On-site