Office Administrator

Description

Job Summary: We are seeking an organized and responsible Office Administrator to support daily operations and ensure the efficiency of administrative activities within a growing company. Key Highlights: 1. Join a dynamic company with international presence 2. Professional and collaborative work environment 3. Opportunity for professional development Role Overview We are a growing company with international presence, expanding our operations across Europe. We are looking for an organized, responsible, and highly communicative **Office Administrator** to support daily office operations and ensure all administrative tasks are carried out efficiently. The ideal candidate will be capable of managing multiple tasks simultaneously, maintaining strict document organization (both physical and digital), and providing support to internal teams, clients, and suppliers. This is an opportunity to join a dynamic company in a professional and collaborative environment, directly contributing to the growth and success of its operations. **Office Location:** Rua do Progresso, n.º 253, Lote 8 Postal Code: 4760\-841 Vila Nova de Famalicão, Braga, Portugal Key Responsibilities * Manage daily administrative tasks of the office. * Organize physical and digital documents, ensuring files are always up to date. * Answer telephone calls, respond to emails, and forward requests to the relevant departments. * Support calendar, meeting, and appointment management for the team. * Prepare reports, internal documents, presentations, and professional correspondence. * Monitor office supply orders and ensure necessary resources are available. * Contact suppliers, track orders, and maintain administrative records. * Support the finance department in administrative tasks such as invoice organization, purchase documentation, and payment processing. * Update databases, customer files, and internal company information. * Organize meetings, prepare meeting rooms, and support internal company activities. * Receive visitors and ensure professional service delivery. * Support administrative processes related to employees, including documentation and file organization. * Assist in organizing internal events, team meetings, and company activities. Requirements * Minimum 1–2 years of experience in administrative or office-related roles. * Good user-level computer skills. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and similar digital tools. * Excellent organizational and time-management skills. * Strong verbal and written communication skills. * Ability to work independently and as part of a team. * Attention to detail and ability to maintain organized information. * Ability to manage multiple tasks and meet deadlines. * Professional appearance and demeanor. * Knowledge of English is a plus. Ideal Profile * Organized, responsible, and committed individual. * Positive attitude and adaptability. * Strong problem-solving skills. * Ease of communication with diverse people and departments. * Ability to thrive in a dynamic work environment. * Discretion when handling confidential information. * Initiative and willingness to learn. Working Conditions * On-site office role. * Professional and collaborative work environment. * Standard working hours: 09:00 – 17:00\. * Occasional flexibility possible depending on company needs. Contract Type * Full-time. * Permanent contract. Benefits * Informal and friendly work environment. * Free parking. * Integration into a growing company. * Opportunity for professional development. Languages **Mandatory:** * Portuguese – Fluent. **Preferred:** * English. * French. * Spanish or other languages. Work Location * On-site. * Vila Nova de Famalicão, Braga, Portugal. Benefits: * Free parking Work location: On-site