Executive Assistant

Description

Position Summary: This administrative position involves greeting visitors, managing correspondence, maintaining filing systems, drafting documents, and operating office equipment, ensuring exceptional communication and guest service. Key Highlights: 1. Maintain efficient filing and organizational systems. 2. Ensure exceptional and professional guest service. 3. Be part of an incredible global team at Marriott International. **Additional Information** **Job Number**26108491 **Job Category**Administrative **Location**Avenida dos Combatentes 45, Lisbon, Portugal, Portugal, 1600\-042 **Schedule**Full Time **Located Remotely?**N **Position Type** Non\-Management **Job Description** Greet individuals entering the office, determine the nature and purpose of their visit, and direct or escort them to their destination. Open, read, and prepare responses to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Prepare and distribute meeting minutes to relevant individuals. Handle and distribute incoming and outgoing mail. Create and maintain electronic and paper-based filing and organizational systems for records, reports, documents, etc. Transmit information or documentation using a computer, mail, or fax. Draft letters, memos, and other documents using word processors, spreadsheets, databases, or presentation software. Enter and retrieve information from computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and respond to guest inquiries. Operate standard office equipment beyond computers, such as telephones, typewriters, fax machines, photocopiers, calculators, and electronic peripherals. Document and communicate all guest requests or complaints to appropriate staff. Comply with all company policies and procedures; ensure uniform and personal appearance are neat and professional; maintain confidentiality of proprietary information; and protect company assets. Cultivate and maintain positive working relationships with others; support the team in achieving common goals; and listen to and appropriately respond to concerns raised by fellow employees. Communicate with others using clear and professional language; answer telephones using proper protocol. Greet and acknowledge all guests according to company standards; anticipate their service needs and fulfill them; assist guests with disabilities; and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing 10 pounds or less without assistance. Perform other reasonable job duties as requested by supervisors. *At Marriott International, we are committed to offering equal opportunities, making everyone feel welcome, and facilitating access to employment opportunities. We actively foster an environment where the diversity of our associates’ backgrounds is valued and celebrated. Our greatest strength lies in the exquisite blend of cultures, talents, and experiences of our associates. We are committed to not discriminating on the basis of disability, veteran status, or any other characteristic protected by applicable law.* Marriott Hotels strives to elevate the art of hospitality—innovating whenever possible while preserving the comfort of the familiar worldwide. As a host of Marriott Hotels, you will help us uphold our promise of “A Wonderful Hotel Experience, Every Time,” delivering thoughtful and sincere service that anticipates guest needs—thereby enhancing this living legacy. With a name synonymous with hospitality worldwide, we proudly invite you to explore Marriott Hotels career opportunities. By joining Marriott Hotels, you join a portfolio of brands within Marriott International. **You’ll be** where you can do your best work, **you’ll start** fulfilling your purpose, **you’ll be part** of an incredible global team, and **you’ll become** your best self. JW Marriott is part of Marriott International’s luxury portfolio and comprises over 100 beautiful hotels in prominent cities and premier resort destinations worldwide. JW believes associates come first—because when you’re happy, guests are happy too. JW Marriott associates are trusted, innovative, authentic, intuitive, and carry forward the brand and company founder J. Willard Marriott’s legacy. Our hotels offer an unparalleled work experience, where you’ll be part of a community and enjoy true camaraderie among a diverse group of colleagues. JW creates opportunities for training, development, recognition, and—most importantly—a place where you can pursue your passion in a luxury environment focused on holistic wellbeing. Exceptional guest service begins with how we care for our associates. This is The JW Treatment™. By joining JW Marriott, you join a portfolio of brands within Marriott International. **You’ll be** where you can do your best work, **you’ll start** fulfilling your purpose, **you’ll be part** of an incredible global team, and **you’ll become** your best self.