Personal Assistant [Remote]

Description

Summary: Seeking a sharp, highly organized, and proactive Personal Assistant to support the CEO/Founder in a fast-paced startup environment, managing sensitive matters with discretion. Highlights: 1. Support a CEO/Founder in a dynamic startup 2. Manage a fast-moving schedule and sensitive matters 3. Thrive in ambiguity and take full ownership **Personal Assistant to the CEO** **Location:** Remote **Start preference:** Only apply if you're ready to join immediately or within 30 days **Overlap Required:** Minimum 6 hours with US time zones **Compensation:** $1,000 – $3,000/month (based on experience and interview process) **About the role** We are looking for a sharp, highly organized, and proactive Personal Assistant to support our CEO/Founder. This is a senior\-level PA role — you will be a trusted right hand to the CEO, managing a fast\-moving schedule and handling sensitive matters with discretion and sound judgment. You must be comfortable operating in a startup environment where priorities shift very quickly, things move really fast, and you are expected to figure things out with minimal hand\-holding. Experience supporting a founder or CEO at a startup is a strong plus. **What you'll do** * Own the CEO's calendar and inbox end\-to\-end: scheduling, prioritizing, and protecting time across multiple time zones * Manage complex, multi\-leg travel arrangements including flights, hotels, visas, ground transportation, and itineraries * Triage and manage communications on behalf of the CEO: emails, follow\-ups, and coordination with internal and external stakeholders * Conduct time\-sensitive research and deliver clear, well\-structured, actionable briefs * Manage purchases, deliveries, returns, and day\-to\-day logistical tasks with full ownership * Coordinate delivery of gifts, documents, and packages as directed * Troubleshoot urgent and last\-minute issues in real time, often with little context \- and resolve them * Anticipate needs, flag gaps, and take initiative on tasks before being asked * Handle all confidential and sensitive information with the highest level of discretion **What we're looking for** * 5\+ years of experience as a Personal Assistant or Executive Assistant \- **preferably supporting a founder or CEO at a startup** * Proven track record of working independently in a fast\-paced, high\-ambiguity environment * Exceptional organizational skills and a strong bias for follow\-through \- nothing falls through the cracks * Strong written and verbal communication skills in English * Highly responsive, resourceful and reliable \- able to be available and effective during at least 6 hours of overlap with US time zones * Experience managing travel logistics, vendor coordination, and personal tasks for a senior executive * Comfortable with shifting priorities, incomplete information, and last\-minute changes — this is a startup, not a corporation * High level of emotional intelligence and discretion when dealing with sensitive matters * Tech\-savvy: proficient with tools like Google Workspace, Slack, Notion, or similar **What sets you apart** * You've worked closely with a founder or CEO at a startup and understand the fast pace and unpredictability that comes with it * You take ownership \- if something needs to get done, you figure it out * You don't wait to be told \- you anticipate, act, and communicate proactively * You thrive in ambiguity and treat every problem as yours to solve