Procurement Assistant

Description

Job Summary: The Procurement Assistant will support acquisition processes, supplier management, and optimization of supply operations, contributing to the digital transformation of the department. Key Highlights: 1. Active participation in procurement processes, negotiation, and order tracking. 2. Crucial support in maintenance operations and supplier management. 3. Involvement in digitalization and process automation projects. #### **About the Procurement Assistant Role** **Join a vibrant ecosystem where the future of business is created and experienced every day. Be part of this transformation!** At LUZA Group, passion, perseverance, and the drive to surpass limits define our path to success. Founded in 2006, we are a Portuguese multinational with over 1,200 talented professionals and significant annual revenue. With presence in strategic markets including Portugal, Spain, Morocco, Brazil, Mexico, the United States, and China, we deliver innovative solutions in engineering, IT, design, consulting, Industry 4.0, training, and recruitment. Everything we do is powered by the talent of our people. **This is a moment of growth and opportunity. The future belongs to visionary minds. Join us!** **Key Responsibilities** -------------------------------- ### **Procurement and Supply** * Support procurement processes for materials, equipment, spare parts, and services. * Conduct quotations with suppliers and support commercial negotiations. * Issue purchase requests and track orders through delivery. * Monitor supplier delivery timelines and support resolution of discrepancies with suppliers. * Update supplier and material master data in corporate systems. * Support competitive bidding processes, RFI, RFQ, and RFP activities. ### **Support for Maintenance Operations** * Assist in procurement of parts and materials used in airport maintenance activities. * Track requirements related to: + Airport infrastructure; + Electromechanical systems; + Operational equipment; + Facilities; + Preventive and corrective maintenance services. * Ensure proper order tracking to avoid operational impacts. ### **Supplier Management** * Support supplier qualification and master data update processes. * Monitor mandatory documentation and compliance requirements. * Assist in preparing comparative analyses of commercial proposals. * Contribute to relationships with strategic suppliers. ### **Projects and Digital Transformation** * Support daily operations of e-procurement and electronic purchasing platforms. * Participate in initiatives to improve procurement processes. * Support testing and qualification activities for procurement systems. * Assist in generating procurement reports and KPIs. * Participate in digitalization and process automation projects. ### **KPIs and Controls** * Update internal controls and management reports. * Monitor KPIs such as: + Procurement lead time; + Service level agreement (SLA) response time; + Supplier delivery timelines; + Process compliance; + Savings achieved through negotiations. **Mandatory Requirements** --------------------------- * Bachelor’s degree completed or in progress in Administration, Engineering, Logistics, Economics, International Trade, or related fields. * Prior experience in Procurement, Supply Chain, Procurement Administration, or Procurement functions. * Basic knowledge of procurement processes and supplier management. * Intermediate Excel proficiency. * Strong organizational and task management skills. * Ability to work effectively with corporate systems. **Preferred Qualifications** ---------------- * Experience in infrastructure, logistics, airport, or service-oriented companies. * Prior exposure to or knowledge of e-procurement platforms such as Nimbi. * Experience with ERP systems such as SAP S/4HANA or SAP ECC. * Basic knowledge of Strategic Sourcing. * Basic or intermediate English proficiency. * Participation in process improvement or digitalization projects. **Behavioral Competencies** -------------------------------- * Organization and attention to detail. * Strong communication and interpersonal skills. * Collaborative and proactive mindset. * Analytical ability. * Agility in problem solving. * Commitment to deadlines and delivery quality. * Interest in technology and continuous improvement. Location: Remote