Receptionist

Description

Job Summary: We are seeking a proactive and dynamic Receptionist to join OTIIMA, contributing to excellence in minimalist windows and design while managing administrative and support tasks. Key Highlights: 1. Real career progression opportunities 2. Teamwork in highly dynamic environments 3. A workplace environment focused on well-being and happiness **We are recruiting a Receptionist to join the OTIIMA team in Laúndos, Póvoa de Varzim.** At OTIIMA, we pride ourselves on being leaders in the design, manufacturing, and installation of minimalist windows, innovative construction systems, artistic installations, and many other products and services related to design and architecture. Our emphasis on quality, customization capability, and innovation distinguishes us in the market. As part of our team, you will have the opportunity to contribute to this legacy of excellence, working alongside professionals passionate about what they do. **If you join us, your main tasks and responsibilities will include:** * Receiving and welcoming visitors, clients, suppliers, and partners * Managing telephone calls and call routing * Ensuring organization and presentation of the reception area * Controlling vehicle fleet usage records * Preparing meeting rooms (room reservations, coffee breaks, equipment) * Managing internal and external correspondence, orders, and general email * Managing employee benefits * Managing suppliers: pantry, vending machines, water, and similar * Coordinating cleaning services, vehicles, and maintenance * Supporting special projects and corporate events * Assisting with travel bookings, accommodations, and logistics for team members and/or visitors * Supporting basic institutional communication: updating bulletin board information, sending internal newsletters, assisting with social media * Providing administrative support to the on-site restaurant * Performing occasional administrative tasks (scanning, archiving, preparing simple reports) **Ideal Candidate Profile:** * Professional experience in similar roles * Excellent communication and empathy skills * Intermediate level of English proficiency * Proficiency in Office tools (Excel, Outlook, Word…) * Valid driver’s license * Proactivity, dynamism, and autonomy * Sense of responsibility and attention to detail * Critical thinking and willingness to grow * Ability to work in teams and highly dynamic environments * Residence in Póvoa de Varzim or surrounding areas **We distinguish ourselves by pursuing solutions that promote well-being and happiness at work. Accordingly, we have developed a comprehensive benefits package. We believe happy people achieve more and perform better.** **What We Offer:** * Competitive salary commensurate with experience * Real career progression opportunities * E-Learning training platform * Professional development support programs * Team-building activities and events * Additional holiday allowance * Birthday day off * Health insurance * On-site massage service * Psychological counseling service * Legal consultation * On-site medical clinic * High-quality on-site restaurant * On-site gym * Newborn gift basket * Daily fresh fruit, free of charge * Social and games area * Corporate partnership platform If you meet most of these requirements, we encourage you to submit your application. Thank you and good luck!