Operational Assistant

Description

Job Summary: We are seeking an Operational Assistant – Administrative to perform executive and general support duties within the Parish Council services, with a focus on technical-administrative tasks, public service, and event support. Key Highlights: 1. Technical-administrative functions and public service 2. Support in organizing parish events and activities 3. Dynamic environment with varied tasks and teamwork **Offer Code:**OE202606/0295 **Offer Type:**Open Competitive Recruitment Procedure **Status:**Active **Organizational Level:**Parish Councils **Department/Service:**Parish Council of Vila Real de Santo António **Employment Contract:**Indefinite-term Public Employment Contract (CTFP) **Work Regime:**General Careers **Career:**Operational Assistant **Category:**Operational Assistant **Complexity Level:**1 **Remuneration:**934.99 **Monthly Supplement:**0.00 EUR **Job Description:**Reference B \- Hiring of one Operational Assistant – Administrative, holding compulsory schooling, with the possibility of substituting it with adequate professional training or experience, under an indefinite-term public employment contract, to be assigned to the Parish Council’s general services. In addition to duties assigned by law, regulation, ordinance, resolution, order, or higher authority instruction, the incumbent shall also perform other duties inherent to the Operational Assistant career. General Duties: Executive functions involving application of methods and processes, carried out within clearly defined general directives and varying degrees of complexity, inherent to administrative functions. Execution of elementary support tasks essential to the functioning of departments and services, which may involve physical effort. Responsibility for equipment under their custody and its proper use. Taking necessary initiatives to maximize team performance. Attending training sessions designated by the local authority. Compliance with occupational safety, hygiene, and health regulations. Other Duties: Performance of specific duties intrinsic to the Operational Assistant role. Execution of technical-administrative functions, notably daily administrative support for the registry office operations. Support in drafting various administrative procedures and processes. Registration, organization, and processing of administrative files. Public service (in-person, telephone, and/or digital channels) and provision of information to users, ensuring the smooth operation of the Parish Council’s and Citizen Space’s administrative services. Receipt, registration, and routing of correspondence. Drafting, typing, proofreading, and reproducing various administrative documents such as official letters, declarations, certificates, and other administrative documents. Organization, classification, and maintenance of archives, and control of physical and digital documents. Preparation, assembly, and setup of supporting materials for parish activities, events, and initiatives (e.g., structural supports, display panels, decorative and exhibition elements). Support in designing and implementing seasonal decorations (Christmas, New Year, Children’s Day, Parish Day, St. Martin’s Day, local festivals, thematic campaigns). Setup and preparation of venues for events, ceremonies, and local initiatives. Support in cleaning and maintaining indoor spaces. Compliance with internal rules, administrative procedures, and instructions from immediate supervisors. Organization and execution of diverse parish activities. Supporting other administrative tasks according to service needs. Performing other duties integrated into this category and inherent to the activities and services provided by the parish. Specific Requirements: Ability to adapt to different tasks and contexts. Team spirit, responsibility, and initiative. Planning ability and attention to detail. Organizational skills and sense of responsibility. Ability to work in a team. Strong communication and public service skills. Aesthetic sense and creativity. Aptitude for manual work and practical task execution. Experience in DIY, decoration, or event setup. Basic knowledge of applied arts. Good physical condition for tasks requiring moderate effort. Experience in support roles within local authorities or institutions. **Work Location** **Number of Positions** **Address** **Municipality** **Postal Code** **District** **Municipality** Parish Council of Vila Real de Santo António 1 Rua Gen. Humberto Delgado, 53 Vila Real de Santo António 8900311 VILA REAL SANTO ANTÓNIO Faro Vila Real de Santo António **Total Number of Positions:**1 **Quota for Persons with Disabilities:**0