Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to provide multifaceted support in document management, HR, and finance—optimizing internal processes and collaborating within a dynamic environment. Key Highlights: 1. Integration into a company with real social and environmental impact 2. Opportunity for growth in administrative roles and operations management 3. Collaborative startup environment with room for professional development **Administrative Assistant** Location: Sacavém Hybrid \- Office (4 days) / Remote (1 day) Schedule: Full-time (40 hours/week) Compensation: €900 + benefits **Responsibilities** **Administrative Support** * Management and organization of internal documentation (contracts, invoices, etc.) * Control and updating of administrative records * Support for inter-team communication and coordination of daily administrative tasks * Preparation of management support reports and updating of internal dashboards **HR Support** * Organization and archiving of employee documentation (onboarding, contracts, benefits) * Support in payroll processing preparation * Management of internal communications and logistical support for team activities * Support in updating internal policies and procedural manuals **Financial Support** * Verification of payment and invoicing documents * Organization of payments and expense records * Support in accounts receivable control and contact with clients/partners * Day-to-day administrative and financial management support **Internal Process Improvement** * Identification of opportunities to simplify and automate administrative tasks * Creation and maintenance of templates and models (Google Sheets, Docs, etc.) * Support in implementing new internal workflows and tools **Candidate Profile** * Bachelor’s degree in Management, Administration, Human Resources, or a related field * Excellent organizational skills and attention to detail * Proficiency in digital tools (Google Workspace, Excel/Sheets, management systems) * Strong written and verbal communication skills in Portuguese and English * Proactive, collaborative mindset and affinity for dynamic environments * Interest in learning about administrative management, HR, and business processes **What We Offer** * Join a company with real social and environmental impact * Training and direct mentorship from the CFO and department managers * Opportunity to grow in administrative, HR, and operations management roles * Collaborative startup environment with room for professional development * Flexible schedule and hybrid work policy * Daily meal allowance * Young, ambitious, and efficiency-oriented culture **About Equal Food** Equal Food is a socially responsible company committed to reducing food waste and supporting local farmers, promoting a more sustainable and fair economy. With over 10\.000 customers and €3M in annual revenue, we have prevented the waste of 1\.000 tons of food since our founding. We are a team of \+25 people passionate about positive impact and operational efficiency—and we are growing. Employment Type: Full-time Benefits: * Meal card/ticket