Browse
···
Log in / Register
Summary: Join the HR Team in Lisbon for a key role in the employee experience, managing administration, payroll, and labor law for our French and Portuguese offices. Highlights: 1. Key role at the heart of the employee experience 2. Autonomy over payroll and HR administration for France/PT 3. Contribution to a key mobility sector undergoing rapid acceleration **Vroomly is the only all-in-one digital platform connecting garages with their customers and suppliers.** With more than **6,000 active garages**, Vroomly has established itself as an industry benchmark by centralizing administrative management tools, customer relationship management, and automotive parts ordering—via a catalog of **over 2.5 million references**. As a committed player in transforming the automotive maintenance sector, Vroomly is driven by a strong conviction: **garage professionals are essential to the mobility and freedom of millions of people**. Our goal is to provide them with simple, effective, and daily-adapted tools to help them sustainably grow their business. **A profitable company, Vroomly is experiencing strong growth and accelerating its international expansion.** The company currently employs **120 people**, distributed across two complementary hubs: * **Paris**, where product, marketing, procurement, and supply chain teams are based, * **Lisbon**, where operations, sales, and care teams support garages daily in their development. **At Vroomly, you contribute to evolving a key mobility sector within a rapidly scaling company.** **Job Description** ----------------------- As part of our strong growth in Lisbon (70 employees today and 40 hires planned this year), we are seeking our next **HR Ops** professional to join our HR team composed of Nelly (CPO); Marie (HR Manager); Sarah (Office Manager); Mélody, Joséphine, Violaine, and Kelly (TAS). You will join the **HR Team in Lisbon** and play a key role in the company’s daily operations, at the heart of the employee experience. You will be responsible for HR administration, payroll, and labor law compliance for both offices, as well as supervising office management in Lisbon. To do so, you will report to Nelly (Head of HR) and manage Sarah (Lisbon Office Manager). **Your Responsibilities** ---------------- * **HR Administration:** + Handle or supervise administrative onboarding and offboarding: preparing contracts, creating employee files, and managing hiring or termination procedures for interns, apprentices, fixed-term and permanent employees, and freelancers across FR and PT offices. + Manage and administer changes occurring during employees’ careers. + Structure, communicate, and formalize People Ops processes. * **Payroll:** + Prepare and verify monthly payroll: monitoring payroll processes, collecting and entering variable payroll elements. You will work with Payfit for French payroll and with a local payroll firm for Portuguese payroll. + Track paid leave and social benefits in compliance with local regulations (health insurance, transportation allowances, and meal vouchers). * **Labor Law Compliance:** + Monitor employer legal obligations (internal regulations, apprenticeship tax, etc.) in France and Portugal. + Manage relationships and obligations with the CSE (Social and Economic Committee). + Lead projects such as implementing a teleworking charter, a days-based agreement, SST training, and first-aid training, etc. + Conduct ongoing legal monitoring. * **HR Data Centralization and Tracking:** + Centralize and organize HR-related data. + Ensure confidentiality and security of HR information in accordance with data protection standards. + Provide reliable HR metrics data via our HRIS systems (Hibob, Payfit). #### **Environment and Tools** * HR Ops Tools: **Hibob, Payfit, Swile, Coverflex, Yousign** * Internal Tools: **Notion, Slack, Google Suite, Excel** * Collaborate closely with Finance, the payroll firm, and Vroomly teams. You will be the primary contact for all admin and payroll-related questions from employees in Paris and Portugal! **Candidate Profile** -------------------- #### **You’re our ideal candidate if:** * You have **proven initial experience in People Ops** within an international environment, * You are **autonomous** regarding French payroll and HR administration, with solid understanding of **operational HR challenges**, * You possess **excellent interpersonal skills**, strong **written and verbal communication abilities** (interacting with internal teams and external stakeholders), and ideally some **initial management experience**, * You demonstrate **rigor, organization**, and strong analytical and synthesis skills, * You are comfortable with tools and data topics: **Excel** holds no secrets for you. You enjoy working on HR tool-related projects and **process optimization**, * You ideally master tools such as **Hibob, Payfit, and Swile**, * **Professional-level English** is required; **Portuguese** is a plus, * You thrive in **dynamic environments**, with **4 days per week in the office**. ### **Our Recruitment Process** * Introductory call with Charlène (Talent Acquisition Specialist) \- 30min * Fit interview with Nelly (Head of HR) \- 1h * Practical case study with Marie (HRBP) \- 1h ### **Our Benefits** **Rapid Career Progression** * Fast-growing scale-up offering real opportunities for advancement * Continuous training and regular follow-ups to support and enable your performance * Clear and achievable objectives, with development plans tailored to your pace **Transparent and Supportive Culture** * A close-knit, accessible, and down-to-earth team * Full transparency—including on salaries (all levels, including co-founders) * A united, honest, and respectful team—no unnecessary jargon **Meaningful Benefits** * 25 days of paid vacation * Meal vouchers (€7 per working day) * 100% covered health insurance * Relocation package of €650 (exceptional bonus in the first month) \+ reimbursement of flight tickets up to €200 (upon submission of invoice) * 50% coverage of public transport passes * Monthly book allowance (up to 12 books per year) * 100% covered gym membership (Urban Sports Club)! * Quarterly Vroomnight \+ annual offsite to strengthen team cohesion
