Operational Assistant

Description

Job Summary: We are seeking an Operational Assistant – Secretary for administrative and general support duties, with a focus on organization and public service at the Parish Council. Key Highlights: 1. Elementary administrative and support functions 2. Public service and document management 3. Support for meetings, HR, and parish activities **Job Code:**OE202605/1244 **Job Type:**Standard Competitive Recruitment Procedure **Status:**Active **Organizational Level:**Parish Councils **Department/Service:**Serpa (Salvador e Santa Maria) Parish Council **Employment Contract:**Indefinite-term Public Employment Contract (CTFP) **Work Regime:**General Careers **Career:**Operational Assistant **Category:**Operational Assistant **Complexity Level:**1 **Remuneration:**934.99 **Monthly Supplement:**0.00 EUR **Job Description:**Reference A \- hiring of an Operational Assistant – Secretary, holding compulsory schooling, with the possibility of substituting it with appropriate professional training or experience, under an indefinite-term public employment contract, to be assigned to the general services of the Parish Council, performing, in addition to tasks or responsibilities assigned by law, regulations, statutes, resolutions, orders, or higher-level instructions, other duties inherent to the Operational Assistant career. General duties: Executive tasks involving application of methods and procedures, carried out within well-defined general directives and varying degrees of complexity, related to administrative functions. Execution of elementary support tasks essential to the functioning of departments and services, possibly involving physical effort. Responsibility for equipment under one's custody and its proper use. Taking necessary initiatives to maximize team performance. Attending training sessions designated by the local authority. Complying with occupational safety, hygiene, and health regulations. Other duties: Performing specific functions intrinsic to the Operational Assistant role. Carrying out technical-administrative tasks, particularly daily administrative support for the document management service. Assisting in drafting various administrative procedures and processes. Registering, organizing, and processing administrative files. Providing public service (in person, by telephone, and/or via digital means) and delivering information to users, ensuring the smooth operation of the Parish Council’s administrative services. Receiving, registering, and routing correspondence. Drafting, typing, verifying, and reproducing various administrative documents such as official letters, declarations, certificates, and other administrative documents. Organizing, classifying, and maintaining physical and digital archives and document control. Supporting electoral registration management. Processing residents’ applications and requests. Using public administration IT platforms. Supporting accounting and invoicing (where applicable). Managing schedules, correspondence, institutional emails, and departmental archives. Assisting in organizing meetings, events, and administrative activities, including preparing rooms and materials. Supporting Parish Council meetings and drafting minutes. Supporting Human Resources. Complying with internal rules, administrative procedures, and instructions from immediate superiors. Organizing and implementing various parish activities. Supporting other administrative tasks according to service needs. Performing other duties consistent with this category and inherent to the activities and services provided by the parish. Specific requirements: Organizational ability and sense of responsibility. Ability to work effectively in a team. Adaptability to diverse administrative and institutional contexts. Strong communication and public service skills. User-level computer knowledge (Word, Excel, email). Solid knowledge of public accounting procedures and financial management support. Experience in public procurement matters, including procedure processing and compliance with legal formalities. Competence in inventory and asset management. Experience supporting HR management, particularly in organizing personnel files and fulfilling administrative obligations. **Workplace** **Number of Positions** **Address** **Locality** **Postal Code** **District** **Municipality** Serpa (Salvador e Santa Maria) Parish Council 1 Rua S. Luís N.º 11 Serpa 7830374 SERPA Beja Serpa **Total Number of Positions:**1 **Quota for Persons with Disabilities:**0