THE CHALLENGE This role requires someone who thrives on pace, can anticipate needs, and interact effectively with diverse stakeholders — from administrators and executive directors to service providers. It is a central role that ensures everything runs smoothly, both behind the scenes and at the forefront. KEY RESPONSIBILITIES Schedule management and direct support to Administrator/Executive Management Meeting preparation, visitor reception, and logistical support for internal events Communication and interaction with various departments and external entities (legal, finance, suppliers, etc.) Document organization, records management, and correspondence handling General administrative office support, including maintenance, cleaning, travel, and procurement coordination Ensuring incoming calls are received and directed appropriately, as well as welcoming visitors Upholding protocols and maintaining a professional and welcoming environment THE IDEAL PROFILE Degree in Secretarial Studies, Management, or related field Minimum of 3 years’ experience in executive secretarial or administrative roles Highly organized, meticulous, and capable of working independently Assertive communication, diplomacy, and professional demeanor at all levels of interaction Flexibility, agility, and enthusiasm for demanding and multifaceted environments Strong command of English (spoken and written) Proficiency in MS Office tools Preferably residing between Porto and Porto Norte WHAT WE OFFER The opportunity to join a prestigious environment with direct contact with senior management, where proactivity and professionalism are valued and recognized.