Administrative Assistant | Lisbon

Description

Job Summary: Motel One is seeking an Administrative Assistant to support daily operations, ensure organization and efficiency, and provide support to various departments in Lisbon. Key Highlights: 1. Integration into a dynamic team and inclusive environment. 2. Opportunity for cross-departmental interaction. 3. Contribution to daily administrative operational efficiency. Motel One is recruiting an Administrative Assistant to join its team in Lisbon. The role involves supporting daily office operations, ensuring organizational structure, administrative efficiency, and providing support to various departments. **Responsibilities:** Manage office operations, including ordering supplies and maintaining inventory; Coordinate communications with suppliers; Support financial tasks such as invoicing, expense reporting, and basic bookkeeping; Prepare and maintain weekly and monthly reports and statistics; Answer calls, emails, and correspondence, routing them to the appropriate team members; Schedule meetings, manage calendars, and organize travel for executives; Support the Human Resources department with administrative tasks related to onboarding and employee records; Organize and maintain digital and physical filing systems; Provide administrative support to various departments as needed; Receive visitors and contribute to a welcoming office environment; Collaborate with the team to improve administrative procedures and operational efficiency. **Requirements:** Completed secondary education; 1–3 years of experience in administrative roles or an equivalent combination of education and experience; Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint; Strong organizational skills; Ability to manage multiple tasks and prioritize effectively; High attention to detail and work accuracy; Excellent written and verbal communication skills in English; Ability to work collaboratively in a team; Customer service orientation; Professional and courteous demeanor; Ability to maintain confidentiality and handle sensitive information discreetly; Flexibility and adaptability to changing priorities and deadlines; Basic knowledge of accounting principles and financial record maintenance; Proactive problem-solving ability and initiative; Experience with office management software or willingness to quickly learn new systems. **Preferred Qualifications:** Associate degree or bachelor’s degree in Business Administration or a related field; Knowledge of Portuguese; Experience in hospitality, tourism, or service industries; Experience providing administrative support to multiple departments. **Offer:** Join a dynamic team in Lisbon; A role involving cross-departmental interaction; An inclusive, people-oriented workplace; Opportunity to contribute to the efficiency of daily administrative operations; Interaction with a brand rooted in hospitality and guest experience creation. **Diversity and Inclusion:** Motel One values an inclusive culture grounded in equal opportunity and respect for the individuality of every person.