Budget Specialist

Description

Job Summary: A professional to provide administrative and technical support, ensuring the preparation, review, and monitoring of budgets and projects in the electronics field. Key Highlights: 1. Administrative and technical support in budgeting and project management 2. Document management and interaction with customers and suppliers 3. Technical drawing analysis and process optimization **Budget Specialist and Engineering Support (m/f)** **Job Mission**: Provide administrative support to the budgeting department, contributing to the preparation, review, and monitoring of budgets, ensuring adherence to deadlines, data accuracy, and decision-making support. **Operational Tasks:** · Handle telephone and in-person inquiries, clarifying customer questions and forwarding requests outside one's scope or area of responsibility. · Manage the schedule of tasks to be performed in the electronics area; · Request quotations from suppliers according to specifications provided by the operations team; · Prepare commercial proposals for the electronics area and send them to customers or to the sales team; · Convert awarded proposals into sales orders; · Create and verify projects associated with sales orders; · Place material requisitions for the purchasing department; · Identify sales opportunities based on site order requests; · Manage document handling on customer platforms (Navigator and Nalanda); · Sort and organize materials required for electronics site works; · Verify material returns from site works; · Verify and subsequently validate subcontractor invoices; · Allocate values by cost center; · Prepare measurement certificates and submit them to customers for validation; · Prepare production certificates and allocate them to projects in the current IT system (Navision); · Prepare and submit invoice issuance requests to the finance department; · Organize the administrative activities of the electronics area; · Issue responsibility statements; · Draft maintenance contracts; · Report on completed activities using all collected information; **Responsibilities:** · Suggest improvements regarding the role, equipment, software, and services within the functional area; · Analyze and interpret technical drawings according to necessary production specifications; · Verify compliance before proceeding to production/service delivery; · Identify new suppliers while respecting company specifications and pricing; · Contribute to the Department’s Activity Plan; · Participate in meetings and data reporting as defined in the Department’s Activity Plan; · Prepare quotations and commercial proposals based on the company’s price list and terms; · Validate orders according to commercial and operational criteria; · Interact with production, logistics, and quality departments to ensure customer orders are fulfilled; · Resolve issues related to orders, complaints, and returns within company protocols. **Technical Competency Profile:** · Knowledge of systems, processes, equipment, electronic systems, and associated software used in the company; · Ability to read and interpret technical drawings (SolidWorks, AutoCAD, etc.); · Proficiency with management tools (e.g., ERP, Advanced Excel); · Basic understanding of cost calculation and profit margin analysis; · Familiarity with industrial processes is a plus; · Industrial cost calculation and pricing formation. · **Behavioral Competency Profile:** · Demonstrates a strong sense of responsibility; · Organized, rigorous, and meticulous; · Attention to detail; · Disciplined, available, communicative, and committed to continuous learning; · Team collaboration skills; · Organized and rigorous; · Communication skills; · Methodical. **Requirements:** · High school diploma (12th grade); · Minimum three years of experience; · Technical qualification in engineering or related fields. Send CV to: recursos.humanos@simetriasp.pt Job Type: Full-time