Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant for internal management, secretarial support, and operational assistance, ensuring efficiency in workflow between management and clinical teams. Key Highlights: 1. Back-office engine for internal organization and efficient communication 2. Central and highly important role in the clinic's internal organization 3. Integration into a solid project and multidisciplinary team **Clínica V.Vet na Praia da Vagueira** is expanding its team and looking for an **Administrative Assistant** focused on internal management, secretarial duties, and operational support. We seek the "back-office engine" of our clinic: an organized individual with excellent internal communication skills who ensures that workflow between management and clinical teams operates with maximum efficiency. **Main Responsibilities:** * Manage calendars/schedules, appointments, and meetings for leadership or the team; * Draft, review, and format documents, official letters, reports, minutes, and correspondence; * Screen phone calls, messages, and e\-mails, forwarding them to the appropriate person; * Serve as the communication hub among different work groups (assistants / nurses / veterinary doctors); * Control and archive physical and digital documents, maintaining strict confidentiality of information; * Prepare for and attend meetings, drafting agendas, minutes, and presentations; * Assist in organizing corporate events, training sessions, and official receptions; * Monitor deadlines, manage protocols, and administrative workflows of the clinic; * Support procurement activities, stock and expiry date management, accounting, and human resources when required; * Keep institutional registries, contacts, and databases up to date; * Promote efficient communication across different organizational departments. **What We Seek (Profile):** * Education in Secretarial Studies, Administrative Advisory, Management, or equivalent professional experience. * Excellent written and verbal communication skills, and strong interpersonal skills (essential for bridging teams). * High degree of organization, accuracy, priority management, and deadline adherence. * Proficiency in computer tools (Office suite, e\-mail management, and databases). * Strong sense of responsibility and ethics. * Dynamic, versatile profile with problem-solving capability. * Affinity for and respect toward animals, as well as willingness to assist with other tasks during peak clinical periods. * Driver’s license is an advantage **What We Offer:** * Integration into a solid project and a dedicated multidisciplinary team. * A central and highly important role in the clinic's internal organization. * Remuneration commensurate with experience and job requirements. Application deadline: July 15, 2026 Contacts: 915061894 clinica.v.vet@gmail.com https://www.facebook.com/V.Vetclinica Type of position: Full-time Benefits: * Meal card/voucher * Company mobile phone Work location: On-site