Administrative Assistant

Description

Job Summary: JAP Group is seeking an Administrative Assistant to manage internal processes, support teams, and assist with audits and customer relationship management. Key Highlights: 1. Integration into a solid and credible group 2. Real opportunity for career progression 3. Professional and personal training and development With a century-long legacy in the automotive and mobility sector, JAP Group represents 15 automotive brands across more than 60 sales and service points under **CARBY**, operates **MATRIZAUTO** (the country’s largest *megastore* for semi-new and used vehicles), and holds the *master franchise* for the car rental brand **SIXT** in Portugal. Nationally, it is also a benchmark in the agricultural and industrial machinery and cargo handling equipment market through Entreposto Máquinas — the official representative of over 10 brands in this sector. In Africa, the Group operates in Angola, Kenya, Uganda, and Tanzania, where it is a growing force in the heavy vehicle (MAN) and agricultural and industrial machinery markets. In Mozambique, under the Entreposto brand, it is a reference provider of mobility solutions — including light and heavy vehicles, agricultural and industrial machinery, and related services. Becoming part of the JAP universe means committing to evolution and diversity across markets, customers, geographies, people, and teams. If you seek an attractive professional challenge, this project is for you! **Administrative Assistant** ============================= **Responsibilities** --------------------- * Manage internal administrative processes, including cost centers, invoice issuance, and purchase orders (POs); * Collaborate with Accounting, Management Control, Procurement, Taxation, and Legal departments to ensure proper documentation management and timely delivery; * Support and monitor audit processes, ensuring documentation is organized, up-to-date, and readily available; * Collaborate in customer and partner relationship management, ensuring effective communication and updating information in internal systems; * Provide support in pre-sales and customer follow-up; * Use digital tools and internal systems to support administrative and operational business management; * Work cross-functionally with various departments to enhance process efficiency and ensure smooth internal operations. **Profile** ---------- * Degree in Economics, Management, Administration, or related fields; * Prior experience in administrative roles or direct support to management teams; * Knowledge of accounting, invoicing, cost centers, and administrative processes; * Strong organizational skills, rigor, and attention to detail; * Ability to communicate clearly, professionally, and adaptively with diverse stakeholders; * Proficiency in Microsoft Office (knowledge of SAP and Zoho is considered an advantage); * Good command of English, both spoken and written; * Collaborative, dynamic profile with strong problem-solving orientation. **We Offer** -------------- * Integration into a solid and credible group currently implementing multiple growth initiatives; * Training and opportunities for professional and personal development; * Real opportunity for career progression aligned with performance and demonstrated competencies; * Competitive working conditions and social benefits as per company policy (Health Insurance and Life Insurance).