Administrative Assistant

Description

Job Summary: JAP Group is seeking an Administrative Assistant to manage internal processes, support teams, and assist in administrative and operational management within a context of evolution and diversity. Key Highlights: 1. Integration into a solid and credible group with growth-oriented projects 2. Professional and personal training and development 3. A genuine opportunity for career progression A centenary reference in the automotive and mobility sector, JAP Group represents 15 automotive brands across more than 60 sales and repair locations under **CARBY**, owns **MATRIZAUTO** (the country’s largest *megastore* for semi-new and used vehicles), and holds the *master franchise* for the car rental brand **SIXT** in Portugal. Nationally, it is also a benchmark in the agricultural and industrial machinery and material handling markets, through Entreposto Máquinas—the official representative of over 10 brands in this sector. In Africa, the Group operates in Angola, Kenya, Uganda, and Tanzania, where it is an emerging force in the heavy vehicle (MAN) and agricultural and industrial machinery markets. In Mozambique, under the Entreposto brand, it is a benchmark provider of mobility solutions—including light and heavy vehicles, agricultural and industrial machinery, and related services. Joining the JAP universe means committing to evolution and diversity across markets, customers, geographies, people, and teams. If you are seeking an attractive professional challenge, this project is for you! **Administrative Assistant** ============================= **Responsibilities** --------------------- * Manage internal administrative processes, including cost centers, invoice issuance, and purchase orders (POs); * Collaborate with Accounting, Management Control, Procurement, Tax, and Legal departments to ensure proper documentation management and timely delivery; * Support and accompany audit processes, ensuring documentation is organized, up-to-date, and readily available; * Assist in client and partner relationship management, ensuring effective communication and updating information in internal systems; * Support pre-sales activities and client follow-up; * Utilize digital tools and internal systems to support the company’s administrative and operational management; * Work cross-functionally with various departments to enhance process efficiency and ensure smooth internal operations. **Profile** ---------- * Degree in Economics, Management, Administration, or related fields; * Prior experience in administrative roles or direct support to management teams; * Knowledge of accounting, invoicing, cost centers, and administrative processes; * Strong organizational skills, rigor, and attention to detail; * Ability to communicate clearly, professionally, and adaptively with diverse stakeholders; * Proficiency in Microsoft Office tools (knowledge of SAP and Zoho is considered an advantage); * Good command of English, both spoken and written; * Collaborative, dynamic profile with a problem-solving orientation. **We Offer** -------------- * Integration into a solid and credible group currently implementing multiple growth projects; * Training and opportunities for professional and personal development; * A genuine opportunity for career progression aligned with performance and demonstrated competencies; * Favorable working conditions and social benefits applicable at the company (Health Insurance and Life Insurance).