Administrative Engineering Technician

Description

Job Summary: Professional providing administrative support in the engineering budgeting area, ensuring accurate and timely preparation, review, and monitoring of budgets. Key Highlights: 1. Essential administrative support for hydraulic engineering budgeting. 2. Document and process management on client platforms and systems. 3. Interaction with production, logistics, and suppliers to ensure customer service. **Administrative Engineering Technician (m/f)** **Job Mission**: Provide administrative support to the budgeting department, contributing to the preparation, review, and monitoring of budgets, ensuring adherence to deadlines, data accuracy, and decision-making support. **Operational Tasks:** · Handle telephone and in-person inquiries, clarifying customer questions and forwarding requests outside one’s scope or area of responsibility. · Manage the work schedule for the hydraulic engineering department; · Submit supplier quotation requests according to specifications provided by the operations department; · Prepare commercial proposals for the hydraulic engineering department and send them to customers or to the department’s sales staff; · Convert awarded proposals into sales orders; · Create and verify projects associated with sales orders; · Submit material procurement requests to the purchasing department; · Identify sales opportunities based on project-related incoming requests; · Manage documentation on client platforms; · Sort and organize materials required for hydraulic engineering projects; · Verify material returns from construction sites; · Review and subsequently validate subcontractor invoices; · Allocate amounts by cost center; · Prepare measurement certificates and submit them to customers for validation; · Prepare production certificates and allocate them to projects in the current IT system (Navision); · Prepare and submit invoice issuance requests to the finance department; · Organize the administrative functions of the hydraulic engineering department; · Issue liability statements; · Draft maintenance contracts; · Report performed activities using all collected information; **Responsibilities:** · Suggest improvements regarding the role, equipment, software, and services within the functional area; · Analyze and interpret technical drawings according to production-specific requirements; · Verify compliance before proceeding to production/service delivery; · Identify new suppliers adhering to company specifications and pricing; · Contribute to the Department’s Activity Plan; · Participate in meetings and data reporting as stipulated in the Department’s Activity Plan; · Prepare quotations and commercial proposals based on the company’s price list and terms; · Validate orders according to commercial and operational criteria; · Interact with production, logistics, and quality departments to ensure fulfillment of customer orders; · Resolve issues related to orders, complaints, and returns within established company protocols. **Technical Competency Profile:** · Knowledge of systems, processes, and equipment; · Ability to read and interpret technical drawings (e.g., SolidWorks, AutoCAD); · Proficiency in management tools (e.g., ERP, Advanced Excel); · Understanding of cost calculation and profit margin analysis; · Familiarity with industrial processes is an advantage; · Industrial cost calculation and pricing formation. **Behavioral Competency Profile:** · Demonstrates a strong sense of responsibility; · Organized, rigorous, and meticulous; · Attention to detail; · Disciplined, available, communicative, and committed to continuous learning; · Teamwork capability; · Organized and rigorous; · Communication skills; · Methodical. **Requirements:** · Completed secondary education (12th grade); · Minimum three years of experience; · Technical qualification in engineering or related fields. Send CV to: recursos.humanos@simetriasp.pt Type of position: Full-time Work location: On-site