Office Assistant

Description

Job Summary: We are seeking an Office Assistant to support clients in the logistical and operational management of workplaces, fostering partnership-based and close relationships. Key Highlights: 1. Essential support in the logistical and operational management of workplaces 2. Building partnership-based and close relationships with clients 3. Opportunity for career progression * Fixed-term contract * Full-time * Porto, Portugal * Office \& Care Operations Maleo is evolving into a reality that goes far beyond workplaces. With a strong presence in Lisbon and Porto, and a growing operation, **Maleo** develops and manages an ecosystem that integrates **real estate, development, services, and experience**, delivering comprehensive solutions for companies and professionals throughout their entire lifecycle. In the **offices** segment, it offers a network of flexible spaces in premium locations, tailored to various business sizes and needs, complemented by a **meetings \& events** offering that enables meetings, activations, and experiences with a hospitality-oriented approach. Through its **care** division, it delivers premium services directly to clients’ offices — from reception and concierge to maintenance, cleaning, and event support — ensuring operational efficiency and focus on core business. We are looking for an **Office Assistant** to strengthen our **Offices Operations** team. As an **Office Assistant**, your mission will be to support our clients with logistical and operational tasks related to workplace management, building genuine partnership-based and close relationships. **Your responsibilities will include:** * Welcoming, guiding, and supporting clients in using the space; * Performing reception duties, e.g., managing correspondence, answering phone calls, sending emails, and booking and preparing meeting rooms; * Ensuring interactions with clients, visitors, and colleagues comply with current internal procedures; * Identifying and reporting improvement opportunities to ensure client satisfaction; * Supporting the management team with administrative tasks or other activities taking place at the Center. **What we expect from you:** * Experience in hospitality or similar fields (mandatory requirement); * Strong customer orientation; * Ability to manage tasks and adapt to change; * Ability to work independently and as part of a team; * Initiative and autonomy; * Good written and verbal communication skills; * Proficiency in *office tools (*Word, PowerPoint, Excel); * Good command of English. **What we offer:** * Base salary; * Meal allowance via card; * Health insurance; * Employee and family support program; * Public transport pass; * Career progression opportunities. * Fixed-term contract * Full-time * Porto, Portugal * Office \& Care Operations