Junior Administrative Assistant

Description

Job Summary: An administrative professional to support departmental activities, manage correspondence, documentation, and administrative processes, with a focus on organization and accuracy. Key Highlights: 1. Administrative support and document organization 2. Management of administrative and financial processes 3. Proactive environment with a strong sense of responsibility **Key Responsibilities:** \- Perform administrative support tasks for the assigned department, including reception, clerical duties, telephone support, and file management, in accordance with supervisory instructions, internal rules and procedures, to ensure smooth operation of the support unit and to safeguard the confidentiality of collected information; \- Process incoming correspondence by sorting, routing after reading/analysis, and subsequently managing the document archive, to ensure proper distribution to recipients, timely follow-up on pending matters, and organized storage of all documents; \- Prepare, upon request from the immediate supervisor, supporting documents for other departmental functions, to contribute to their optimization; \- Organize, update, and maintain administrative files for athletes and technical teams, in compliance with defined internal procedures, documentary requirements, and applicable regulations, to ensure integrity, availability, and reliability of information necessary for monitoring sports activities; \- Record, verify, and monitor expenses and related invoicing, in accordance with current financial and administrative procedures and existing supporting documentation, to ensure accurate recordkeeping, procedural compliance, and appropriate administrative and financial control of operations. **Profile:** \- Professional Technical Course in Secretarial Studies (preferred) \- Experience in the sports sector (preferred); \- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); \- Experience with the SCORE platform (preferred); \- Autonomous and proactive profile, with a strong sense of responsibility, excellent organizational skills, accuracy, and attention to detail in analyzing and processing information. Work Location: On-site