Junior Administrative Assistant

Description

Job Summary: An administrative professional to support departmental activities, manage documentation and processes, and control expenses, ensuring organization and confidentiality. Key Highlights: 1. Administrative support and document management 2. Organization of sports and financial processes 3. Proactive and highly responsible environment **Main Responsibilities:** \- Perform administrative support tasks for the assigned department, including reception, clerical work, telephone assistance, and file management, in accordance with senior guidance, internal rules and procedures, to ensure proper functioning of the support area and safeguard the confidentiality of collected information; \- Process incoming correspondence by sorting, routing after reading/analysis, and subsequently managing the document archive, to ensure correct distribution to recipients, timely responses to pending matters, and organized filing of all documents; \- Prepare, upon request from the immediate supervisor, supporting documents for other departmental functions, to contribute to their optimization; \- Organize, update and maintain administrative processes for athletes and technical teams, in compliance with defined internal procedures, documentary requirements and applicable regulations, to ensure integrity, availability and reliability of information required for monitoring sports activities; \- Record, verify and monitor expenses and related invoicing, following current financial and administrative procedures and existing supporting documentation, to ensure accuracy of records, process compliance, and appropriate administrative and financial control of operations. **Profile:** \- Technical Professional Course in Secretarial Studies (preferred) \- Experience in the sports sector (preferred); \- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); \- Experience with the SCORE platform (preferred); \- Autonomous and proactive profile, with strong sense of responsibility, high organizational capacity, rigor, and attention to detail in information analysis and processing. Work Location: On-site