Data Entry and Back Office Assistant

Description

Job Summary: We are seeking a Data Entry and Back Office Assistant to input and update data, manage documents, and provide daily administrative support. Key Highlights: 1. Opportunity to gain experience in administrative and managerial fields. 2. Initial training and on-the-job mentoring guaranteed. 3. Professional, organized, and collaborative work environment. **\[Actual Company Name]**, a company operating in the **\[Specify Actual Industry Sector]** sector, is looking for a **Data Entry and Back Office Assistant** to join its office in **\[City and Province]**. The selected candidate will be responsible for entering and updating data in corporate systems, managing documents, and supporting daily administrative activities. We seek a precise, reliable, and organized individual with good computer skills and particular attention to detail. Both experienced candidates and motivated junior profiles willing to learn company procedures will be considered. Position Information * Work Location: **\[City and Province], Italy**; * Work Mode: **\[On-site, Hybrid, or Remote]**; * Working Hours: **\[Full-time or Part-time]**; * Weekly Hours: **\[Specify Number of Hours]**; * Working Days and Shift: **\[Specify Exact Days and Hours]**; * Contract Type: **\[Permanent, Fixed-term, Apprenticeship, or Other Actual Type]**; * Gross Annual Salary: **\[Minimum Amount–Maximum Amount] €**; * Applicable Collective Labor Agreement (CCNL): **\[Specify Correct CCNL]**; * Possible Benefits: **\[Meal Vouchers, Welfare Programs, Parking, Training, or Other Real Benefits]**; * Start Date: **\[Immediate or Specify Expected Date]**. Main Responsibilities * Enter personal, administrative, and commercial data into corporate systems; * Update databases, digital archives, and spreadsheets; * Verify accuracy and completeness of entered information; * Review documents, forms, orders, and files; * Correct any errors or incomplete data; * Digitize and archive paper documents; * Organize files and documentation according to internal procedures; * Handle communications via e-mail and telephone; * Support preparation of reports and summaries; * Update file statuses in the corporate management system; * Collaborate with administrative, commercial, and logistics departments; * Monitor deadlines and back-office tasks; * Ensure confidentiality of processed data; * Report anomalies or missing information to the supervisor; * Perform additional administrative duties related to the role. Required Profile * Good command of written and spoken Italian; * Precision and attention to detail; * Strong organizational skills; * Speed and accuracy in data entry; * Basic computer literacy; * Proficiency in using e-mail; * Knowledge of Word and Excel; * Ability to work with files, documents, and databases; * Reliability, punctuality, and sense of responsibility; * Ability to follow procedures and meet deadlines; * Teamwork orientation; * Discretion in handling confidential data and information; * Willingness to learn new software and company procedures. Preferred Qualifications The following will be considered advantageous: * Prior experience in data entry, back office, secretarial, or administrative roles; * Diploma in administrative, economic, or IT-related fields; * Strong knowledge of Excel; * Experience using enterprise resource planning (ERP) or CRM software; * Ability to prepare simple documents and reports; * Knowledge of a second language; * Experience managing orders, files, invoices, or customer records. Prior experience is not mandatory if the company is genuinely willing to provide initial training and on-the-job mentoring. What We Offer * Initial training on tasks and software used; * On-the-job mentoring during the onboarding period; * Fixed salary within the indicated range; * Clearly defined duties and responsibilities; * Professional, organized, and collaborative work environment; * Support from the supervisor and team; * Opportunity to gain experience in administrative and managerial fields; * Opportunity to develop IT and organizational competencies; * Potential for continuity and professional growth; * **\[Add Only Conditions and Benefits Actually Offered by the Company]**. Why Join Our Team? You will join an environment where precision, collaboration, and reliability are fundamental values. During the initial period, you will receive clear instructions on required procedures and support in using corporate tools. We also welcome early-career professionals who demonstrate seriousness, motivation, and genuine interest in the role. How to Apply Submit your updated CV directly via Indeed, specifying: * Your availability regarding working hours; * Your earliest possible start date; * Any prior experience in data entry, administration, or back office; * The software applications you are proficient in; * Your willingness to work at the **\[City]** office. Benefits: * Commercial discounts * Transportation allowance Work Location: On-site