Billing Administrative Assistant

Description

Job Summary: Bedivar – Comércio de Calçado, S.A. is recruiting an Administrative Assistant for invoicing to ensure accurate emission, control, and monitoring of the company's billing. Key Highlights: 1. Ensure the correct issuance, control, and monitoring of the company's invoicing 2. Issue invoices, credit notes, and debit notes in accordance with orders and contracts 3. Coordinate with Commercial, Logistics, and Treasury departments for clarification Bedivar – Comércio de Calçado, S.A. operates in the representation, distribution, and licensing of footwear, outdoor, and fashion brands in Portugal. With a large team, it is today one of the most important Portuguese distributors in the mid-to-high-end segment of footwear, accessories, and textiles from major brands. It is currently recruiting a Billing Administrative Assistant. **Function Mission** Ensure the correct issuance, control, and monitoring of the company's invoicing, guaranteeing accuracy, adherence to deadlines, and alignment with Bedivar’s commercial, logistics, and financial processes. **Main Responsibilities** **Invoicing and Administrative Support** * Issue invoices, credit notes, and debit notes in accordance with orders, contracts, and agreed commercial terms. * Ensure correct invoicing of domestic and/or international customers. * Validate customer data, pricing, discounts, and payment terms. * Guarantee accurate registration and filing of invoicing documentation. **Coordination with Other Departments** * Coordinate with Commercial, Logistics, and Treasury departments to resolve discrepancies. * Support clarification of invoicing-related issues with customers. * Assist the collections team in identifying overdue or pending invoices. **Control and Compliance** * Ensure compliance with applicable tax and legal regulations governing invoicing. * Support preparation of information for monthly closings. * Ensure confidentiality and accuracy in handling information. **Required Profile** * Minimum secondary education (12th grade); degree in Accounting, Administration, or related field (preferred). * Minimum 2–3 years’ experience in invoicing functions. * Experience in distribution/retail environment (preferred). * Proficiency in Excel and invoicing/ERP systems. * Basic knowledge of VAT and invoicing regulations. * Basic Spanish language skills (an asset) **Behavioral Competencies** * High level of organization and attention to detail. * Ability to work effectively in a team. * Strong communication skills. * Responsibility and accuracy. If you match the above profile and are motivated for a new challenge, please apply via email to: tatiana.costa@bedivar.pt Employment Type: Full-time Salary: €1,150.00 – €1,300.00 per month Benefits: * Meal card/ticket * Free parking * Health insurance