Receptionist & Office Management

Description

Job Summary: We are seeking a professional for the role of Receptionist & Office Management, responsible for ensuring the efficient operation of facilities and delivering an excellent welcoming experience. Key Highlights: 1. Integration into a multidisciplinary and innovative team 2. Dynamic and welcoming work environment 3. Stable employment contract We are seeking a professional for the role of Receptionist \& Office Management, responsible for ensuring the efficient operation of Beyond Vision's facilities and providing an outstanding welcoming experience to all individuals interacting with the company. ##### **Responsibilities** * In-person and telephone reception of visitors, clients, and suppliers, ensuring courteous and professional service; * Management and routing of correspondence, packages, and internal communications; * Organization of common areas within the facilities, including meeting rooms and social spaces; * Calendar management, scheduling of meetings, and logistical support for internal events or visits; * Coordination with suppliers for procurement and replenishment of consumables and other required services; * Coordination and supervision of cleaning services, ensuring compliance with the needs of various facility areas; * Collaboration with the Human Resources and Marketing departments in managing travel and events; * Ensuring implementation of office safety, hygiene, and well-being standards. ##### **Requirements** * Prior experience in reception, secretarial, or office management roles (preferred); * Availability to work on-site, Monday through Friday, from 9:00 AM to 6:00 PM, at our facilities in Alverca do Ribatejo. * Proficiency in MS Office tools (Word, Excel, Outlook); * Excellent verbal and written communication skills in Portuguese and English; * Strong organizational, planning, and priority management abilities; * Proactivity, attention to detail, and problem-solving orientation; * High sense of responsibility, discretion, and professional ethics. ##### **Benefits** * Integration into a multidisciplinary and innovative team; * Dynamic and welcoming work environment; * Stable employment contract. ##### **We Value Diversity** We promote equal opportunities and diversity, encouraging any qualified individual to submit their application.