Operational Assistant

Description

Job Summary: We are seeking an Operational Assistant – Secretariat for administrative and general support duties, with a focus on organization and public service, in a team-based environment. Key Highlights: 1. Diverse administrative and secretarial functions 2. Public service and support in process management 3. Teamwork and organization of parish activities **Offer Code:**OE202605/1244 **Offer Type:**Standard Competitive Procedure **Status:**Active **Organizational Level:**Parish Councils **Department/Service:**Serpa (Salvador e Santa Maria) Parish Council **Employment Relationship:**Indefinite-term Public Employment Contract (CTFP) **Work Regime:**General Careers **Career:**Operational Assistant **Category:**Operational Assistant **Complexity Level:**1 **Remuneration:**934.99 **Monthly Supplement:**0.00 EUR **Job Description:**Reference A \- Hiring of an Operational Assistant – Secretariat, holding compulsory schooling, with the possibility of substituting it with appropriate professional training or experience, under an indefinite-term public employment contract, to be assigned to the general services of the Parish Council, performing, in addition to tasks or responsibilities assigned by law, regulation, norm, resolution, order, or higher instruction, other duties inherent to the Operational Assistant career. General duties: Executive-level duties involving application of methods and processes, carried out within clearly defined general directives and varying degrees of complexity, inherent to administrative functions. Execution of elementary support tasks essential to the functioning of bodies and services, possibly requiring physical effort. Responsibility for equipment under one’s custody and for its proper use. Taking necessary initiatives to maximize team performance. Attending training sessions designated by the municipality. Complying with occupational safety, hygiene, and health regulations. Other duties: Performing specific duties intrinsic to the Operational Assistant role. Carrying out technical-administrative functions, particularly daily administrative support for the registry office operations. Supporting the development of various administrative procedures and processes. Recording, organizing, and processing administrative files. Providing public service (in-person, telephone, and/or digital channels) and delivering information to users, ensuring the smooth operation of the Parish Council’s administrative services. Receiving, recording, and routing correspondence. Drafting, typing, verifying, and reproducing various administrative documents such as official letters, declarations, certificates, and other administrative documents. Organizing, classifying, and maintaining physical and digital archives and document control. Supporting electoral registration management. Processing residents’ applications and requests. Using public administration IT platforms. Supporting accounting and billing (where applicable). Managing agendas, correspondence, institutional emails, and departmental archives. Assisting in organizing meetings, events, and administrative activities, including preparing rooms and materials. Supporting Parish Council meetings and drafting minutes. Supporting Human Resources. Complying with internal rules, administrative procedures, and instructions from immediate supervisors. Organizing and executing diverse parish activities. Supporting other administrative activities as required by service needs. Performing other duties integrated into this category and inherent to the activities and services provided by the Parish. Specific requirements: Organizational skills and sense of responsibility. Ability to work effectively in a team. Adaptability to different administrative and institutional contexts. Strong communication and public service skills. User-level computer literacy (Word, Excel, email). Solid knowledge of public accounting procedures and financial management support. Experience in public procurement matters, including procedure processing and compliance with legal formalities. Competence in inventory and asset management. Experience supporting human resources management, particularly in organizing personnel files and fulfilling administrative obligations. **Work Location** **Number of Positions** **Address** **Locality** **Postal Code** **District** **Municipality** Serpa (Salvador e Santa Maria) Parish Council 1 Rua S. Luís N.º 11 Serpa 7830374 SERPA Beja Serpa **Total Number of Positions:**1 **Quota for Persons with Disabilities:**0