Administrative Assistant

Description

Summary: Seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support management and coordinate administrative activities across international projects and business operations. Highlights: 1. Opportunity to work in an international engineering and trading company 2. Exposure to global projects and business operations 3. Professional development and career growth opportunities Administrative Assistant **Location:** Lisbon/Sintra, Portugal **Employment Type:** Full\-Time Please send your CV to: hr@unicatecno.pt We are a Portuguese company operating internationally in the fields of international engineering and industrial projects. As our business continues to grow, we are seeking a highly organized, proactive, and detail\-oriented **Administrative Assistant** to support management and coordinate administrative activities across multiple international projects and business operations. Key Responsibilities * Manage calendars, schedules, appointments, and business meetings. * Coordinate internal and external meetings, including preparation of agendas, meeting minutes, and follow\-up actions. * Organize business travel arrangements, including flights, accommodation, visas, and itineraries. * Manage correspondence, emails, phone calls, and communication with clients, suppliers, and partners. * Prepare, review, and maintain company documents, reports, presentations, and records. * Support management in administrative, commercial, and operational activities. * Coordinate with international clients, suppliers, and service providers. * Maintain filing systems and ensure proper document control. * Assist with procurement, logistics, invoicing, and administrative processes. * Track deadlines and ensure timely completion of tasks and follow\-ups. * Support special projects and handle confidential information with professionalism. Qualifications \& Requirements * Bachelor's degree in Business Administration, Management, Economics, Engineering, Languages, or a related field. * Minimum **2 years of experience** in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role. * Fluent English (written and spoken) is mandatory. * Portuguese proficiency is required. * Excellent command of Microsoft Office (Excel, Word, Outlook, PowerPoint). * Strong organizational and multitasking skills. * Ability to prioritize tasks and work effectively under pressure. * Excellent communication and interpersonal skills. * Strong attention to detail and problem\-solving abilities. * Professional appearance and conduct. * Ability to work independently while maintaining effective collaboration with the team. * Experience working in international business environments is highly valued. * Knowledge of international trade documentation, procurement processes, or ERP systems will be considered a strong advantage. Personal Attributes We are looking for someone who is: * Highly organized and dependable. * Proactive and solution\-oriented. * Able to manage multiple priorities simultaneously. * Detail\-focused without losing sight of broader objectives. * Discreet and trustworthy when handling confidential information. * Positive, professional, and adaptable in a fast\-paced international environment. What We Offer * Opportunity to work in an international engineering and trading company. * Exposure to global projects and business operations. * Professional development and career growth opportunities. * Dynamic and collaborative work environment. * Competitive compensation package based on qualifications and experience. Interested candidates are invited to send their CV and a brief cover letter to: hr@unicatecno.pt Tipo de oferta: Período Integral Pagamento: 900,00€ \- 1 500,00€ por mês Benefícios: * Acesso à internet * Estacionamento gratuito * Seguro saúde * Telemóvel da empresa Experiência: * in related job: 1 ano (Obrigatório) Idioma: * English, Portuguese (Preferencial) Disponibilidade para viagens: * 25% (Obrigatório) Localização do trabalho: Presencial